Privacy Policy

MDM Healthcare IT (MdmHIT/BIT) values its users' privacy.  This  Privacy  Policy  ("Policy")  will help you understand how we collect and use personal information from those who  visit  our  website or make use of our online facilities and services, and what we will and will not do with the information we collect. Our Policy has been designed and created to ensure those affiliated with MDM Healthcare IT of our commitment and realization of our obligation not only to meet, but to exceed, most existing privacy standards.  We reserve the right to make changes to this Policy at any given time. If you want to make sure  that you are up to date with the latest changes, we advise you to frequently visit this page. If at    any point in time MDM Healthcare IT decides to make use of any personally  identifiable  information on file, in a manner vastly different from that which was stated when this information was initially collected, the user or users shall be promptly notified by email. Users at that time     shall have the option as to whether to permit the use of their information in this separate manner.  This Policy applies to MDM Healthcare IT and any subsidiary company  listed  below,  and  it governs any and all data collection and usage by us. Through the use of  and  any subsidiary website listed below, you are therefore consenting to  the  data  collection procedures expressed in this Policy.  

Subsidiary Company:   MDM Business IT                                        Subsidiary Website:

Please note that this Policy does not govern the collection and use of information by companies  that MDM Healthcare IT does  not control, nor by individuals not employed or managed by us. If   you visit a website that we mention or link to, be sure to review its privacy policy before providing the site with information. It is highly recommended and suggested that you review the privacy policies and statements of any website you choose to use or frequent to better understand the    way in which websites garner, make use of and share the information collected.  

Specifically, this Policy will inform you of the following

1.      What personally identifiable information is collected from you through our website;

2.      Why we collect personally identifiable information and the legal basis for such collection;

3.      How we use the collected information and with whom it may be shared;

4.      What choices are available to you regarding the use of your data; and

5.      The security procedures in place to protect the misuse of your information.

Information We Collect  

It is always up to you whether to disclose personally identifiable information to us, although if you elect not to do so, we reserve the right not to register you as a user or provide you with any products or services. This website collects various types of information, such as:              

   Voluntarily provided information which may include your name, address, email address, billing and/or credit card information etc.      which may be used when you purchase products and/or services and to deliver the services you have requested.

In addition, MDM Healthcare IT may have the occasion to collect non-personal anonymous demographic information, such as age, gender, household income, political affiliation, race and religion, as well as the type of browser you are using, IP address, or type of operating system, which will assist us in providing and maintaining superior quality service.  

Please rest assured that this site will only collect personal information that you knowingly and willingly provide to us by way of surveys, completed membership forms, and emails. It is the     intent of this site to use personal information only for the purpose for which it was requested, and any additional uses specifically provided for on this Policy.  

Data You Provide to Us  

We collect and store information that you provide to us through a variety of means:

-mdmHIT/BIT Website

-Customer Service Representatives

-Mobile Applications


-Marketing Promotions (such as contests)

-Third Parties

Any interaction we share results in the collection of data. While you are never required to provide personal information within any confines of the mdmHIT/BIT experience, choosing to withhold data does limit the opportunities available to you. In order to be an active participant within mdmHIT/BIT, certain personal information must be provided.

We use third-party companies to provide Internet data hosting, which helps us measure and determine how visitors use our website, thereby showing us the effectiveness of our website and promotions. As a result, we can consistently improve and optimize our website, as well as the products and Services we offer.

Third-party companies that we utilize include Mailchimp, Recurly, Wrike and Jotform

Recurly, Inc and Mailchimp Incn are used to enhance the mdmHIT/BIT Site experience, via billing, marketing, and emailing services.


Why We Collect Information and For How Long  

We are collecting your data for several reasons:                

  •    To better understand your needs and provide you with the services you have requested;·                
  •    To fulfill our legitimate interest in improving our services and products;              
  •    To send you promotional emails containing information we think you may like when we have your consent to do so;
  •    To contact you to fill out surveys or participate in other types of market research, when we have your consent to do so;
  •    To customize our website according to your online behavior and personal preferences.  

The data we collect from you will be stored for no longer than necessary. The length of time we retain said information will be determined based upon the following criteria: the length of time     your personal information remains relevant; the length of time it is reasonable to keep records to demonstrate that we have fulfilled our duties and obligations; any limitation periods within which claims might be made; any retention periods prescribed by law or recommended by regulators, professional bodies or associations; the type of contract we have with you, the existence of your consent, and our legitimate interest in keeping such information as stated in this Policy.  

Use of Information Collected

MDM Healthcare IT does not now,  nor will it in the future, sell, rent or lease any of its customer lists and/or names to any third parties.MDM Healthcare IT may collect and may make use of personal information to assist in  the operation of our website and to ensure delivery of the services you need and request. At times,    we may find it necessary to use personally identifiable information as a means to keep  you informed of other possible products and/or services that may be available to you from and its subsidiaries.

MDM Healthcare IT and its subsidiaries may also be in contact with you with  regards  to  completing surveys and/or research questionnaires related to your opinion of current or potential future services that may be offered.  


Order Information is data we collect generally to fulfill any orders placed through our Site. This includes processing your payment information, arranging for shipping, and providing you with invoices and/or confirmation. Additionally, we use this Order Information to:

-Communicate with you

-Screen our orders for potential risk or fraud-Provide you with information or advertising (with regards to your preferences)

We use collected Device Information to screen for potential risks and fraud and, more generally, to improve and optimize our Site.


Disclosure of Information  

MDM Healthcare IT may not use or disclose the information provided by you except under the following circumstances:

  •                as necessary to provide services or products you have ordered;
  •                in other ways described in this Policy or to which you have otherwise consented;
  •             in the aggregate with other information in such a way so that your identity cannot reasonably be determined;·
  •               as required by law, or in response to a subpoena or search warrant;
  •               to outside auditors who have agreed to keep the information confidential;
  •             as necessary to enforce the Terms of Service;
  •             as necessary to maintain, safeguard and preserve all the rights and property ofMDM Healthcare IT.  

Non-Marketing Purposes

MDM Healthcare IT greatly respects your privacy. We do maintain and reserve the right to contact you if needed for non-marketing purposes (such as bug alerts, security breaches, account issues, and/or changes in MDM Healthcare IT products and services).  In certain circumstances,  we may use our website, newspapers, or other public means to post a notice.  

Unsubscribe or Opt-Out  

All users and visitors to our website have the option to discontinue receiving communications     from us by way of email or newsletters. To discontinue or unsubscribe from our website please  send an email that you wish to unsubscribe to [email protected] If you wish to unsubscribe or opt-out from any third-party websites, you must go to that specific website to unsubscribe or  opt-out. MDM Healthcare IT will continue to adhere to this Policy with respect to any personal information previously collected.  

Links to Other Websites  

Our website does contain links to affiliate and other websites. MDM Healthcare IT does not claim nor accept responsibility for any privacy policies, practices and/or procedures of other such websites. Therefore, we encourage all users and visitors to be aware when  they  leave  our  website and to read the privacy statements of every website that collects personally identifiable information. This Privacy Policy Agreement applies only and solely to the information collected by our website.  

Notice to European Union Users  

MDM Healthcare IT's operations are located primarily in the United States. If you provide information to us, the information will be transferred out of the European Union (EU) and sent to   the United States. (The adequacy decision on the EU-US Privacy became operational on August   1, 2016. This framework protects the fundamental rights of anyone in the EU whose personal     data is transferred to the United States for commercial purposes. It allows the free transfer of     data to companies that are certified in the US under the Privacy Shield.) By providing personal information to us, you are consenting to its storage and use as described in this Policy.  


MDM Healthcare IT takes precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline. Wherever we collect sensitive information (e.g. credit card information), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for "https" at the beginning of the address of the webpage.  While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for  example, billing or customer service) are granted access to personally identifiable information.    The computers and servers in which we store personally identifiable information are kept in a secure environment. This is all done to prevent any loss, misuse, unauthorized access, disclosure or modification of the user's personal information under our control.The company also uses Secure Socket Layer (SSL) for authentication and private communications to build users' trust and confidence in the internet and website use by providing simple and secure access and communication of credit card and personal information.  

Acceptance of Terms

By using this website, you are hereby accepting the terms and conditions stipulated within the Privacy Policy Agreement. If you are not in agreement with our terms and conditions, then you should refrain from further use of our sites. In addition, your continued use  of  our  website  following the posting of any updates or changes to our terms and conditions shall mean that you agree and acceptance of such changes.  

How to Contact Us

If you have any questions or concerns regarding the Privacy Policy Agreement related to our website, please feel free to contact us at the following email, or mailing address.  

Email: [email protected]

Mailing Address:

MDM Healthcare IT

2806 Reynolda Rd #124

Winston Salem, North Carolina 27106